During an open discussion in one of the sessions, several members shared a similar concern about a specific trend from the host organization. While this particular topic was not on the agenda, the group consensus was to spend some time discussing the issue.
There are times when unexpected topics come up, and knowing when to "adjust on the fly" is important. Before changing the agenda, ask yourself these key questions:
- Is the concern shared by and/or relevant to the majority of the members?
- Does the Executive Sponsor want to explore the concern at the meeting or hold until later?
- What would be the best format to address the topic (open discussion, small group discussions, etc.)?
For the meeting I attended, the change was well received. A concern was voiced, and the host organization is now better informed on what expectations are for the future. They are currently addressing this concern internally in order to fast-track a solution. This is a great example of CAB members truly fulfilling their mission of "Advisor."